Notion, with its flexibility and customisation, has earned its reputation as a productivity powerhouse. But for interior designers, it often feels like trying to fit a square peg into a round hole. Setting up templates, tweaking features, and still needing other tools for spec sheets or sharing information can make it more complicated than helpful.

At its core, Notion is built for project management, not for the intricate needs of interior design. This often adds layers of complexity instead of simplifying your workflow, leaving you juggling tools and tasks instead of focusing on your designs.

But what if there was a way to bring it all together? A tool designed specifically for your creative process, streamlining your work while meeting client expectations with ease by offering advanced features? Let’s dive into why the right software matters and how it can transform the way you work.

Notion: Strengths and Weaknesses

Notion has a lot going for it, but like any tool, it has its pros and cons. Its customisation options let you build project boards, to-do lists, and databases that fit your workflow perfectly, offering all the features you need for various tasks. If you enjoy creating systems from scratch, it’s a fantastic tool. Plus, its collaboration features make teamwork easy, with real-time updates and space for comments to keep everyone on the same page. For general project management, it’s a solid choice.

Images are very difficult to grasp for both yourself and your clients

Where Notion Falls Short for Interior Designers

However, when it comes to interior design, Notion can be a bit of a struggle. Setting up templates takes time, and creating detailed spec sheets is anything but simple. Sharing pages with clients can also be tricky, as many find it hard to navigate.

As Paola Castillo, founder of Own Space Interiors, explains, "While Notion allows link sharing, its presentation is not very user-friendly. I attempted to share Notion links with my clients, but they found it more complex and difficult to navigate."

This often forces designers to rely on additional tools to bridge the gaps.

While Notion’s flexibility is a plus, the added complexity can make it feel like more effort than it’s worth for interior designers managing complex projects. So, who exactly is it best suited for? Let’s take a closer look.

No more fighting with formatting, images, or multiple versions

Who and What Is Notion Really For?

Notion shines as a versatile tool. It’s a digital Swiss Army knife, perfect for people who need a flexible workspace to juggle various tasks. From managing a content calendar to tracking personal goals, Notion adapts to many workflows.

But for specialists like interior designers, who need precision and purpose-built tools, Notion can sometimes feel more like a toolbox missing the most important wrench, especially when it comes to managing all your data efficiently.

Why Designers Outgrow Notion

Interior design is more than just ticking tasks off a list. It’s about juggling detailed specifications, client expectations, and intricate workflows. Notion’s general-purpose design lacks the essential features that designers need, like creating professional spec sheets or automating repetitive tasks. As projects grow in complexity, so do the limitations of a tool that wasn’t built with design workflows in mind.

That’s where specialised specification software comes in – a solution crafted to fit the unique demands of interior design.

Why thesheet Is the Best Notion Alternative for Interior Design

Interior design is about creativity and precision, not wrestling with tools that don’t quite fit. That’s where thesheet can help. Built specifically for interior designers, it skips the complexity of general-purpose software and gives you exactly what you need to get the job done smoothly.

Tailored for Designers

Unlike Notion, which can feel like a DIY project, thesheet is ready to go out of the box. Need to create a spec sheet? It’s designed to look polished and professional without hours of tweaking, and you can easily fill out all the relevant details.

Tracking your budget? It’s all there in an easy-to-use format. Every feature is crafted to support your workflow, not slow it down.

Save Time, Stay Organised

Say goodbye to repetitive tasks. With tools like the Web Clipper, you can grab all your data, like product details, in seconds and keep everything neatly organised in one spot. Need to share updates with clients? It’s as simple as sending a link. Thesheet isn’t just another tool, it’s a way to make your workday easier and your projects shine.

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thesheet: Strengths and Weaknesses

Every tool has its pros and cons, and thesheet is no different, but its advanced features make it particularly appealing. However, for interior designers, its advantages truly stand out.

Strengths: Built for Designers, Not Just for Tasks

Thesheet was created with interior designers in mind, so it fits your workflow like a glove. Its intuitive interface makes creating and organising spec sheets, complete with detailed technical specifications, effortless.

"Before thesheet I had to use two screens to source products, while now I can do it on my laptop in a café," highlighted Paola Castillo, Interior Designer & Founder at Own Space, the simplicity of thesheet.

Whether you’re grouping by room or category, thesheet keeps everything clear and easy to find. The Web Clipper lets you save product details directly from websites, and budget tracking tools ensure you stay on top of expenses without a headache. Real-time collaboration features mean clients and teams can review, approve, or comment instantly, keeping everyone in sync.

Weaknesses: New Project Management Tools Take Time

Like any new tool, thesheet might feel unfamiliar at first. But it’s worth it. Think of it as upgrading from a flip phone to a smartphone – it takes a little getting used to, but once you do, there’s no looking back. Compared to other platforms like Programa, Notion, or even Excel, thesheet is simpler and more intuitive, making the learning curve much easier to tackle. The payoff? A tool that transforms how you manage your projects.

With features designed for the demands of interior design, thesheet skips the unnecessary extras and focuses on what you truly need. Unlike some free tools that may lack advanced features, thesheet offers a balance of simplicity and function, helping your projects shine.

Who Is thesheet For?

Thesheet is for interior designers who are ready to move beyond the hassle of using tools that don’t quite meet their needs. Whether you’re working solo, part of a small team, or managing a busy design studio, it’s built to make your workflow smoother and more efficient.

For solo designers, it’s like having a reliable assistant – keeping everything from spec sheets to client feedback in one organised space. Small teams will appreciate the shared product library, where one person can add a product, and it’s instantly available to everyone. It’s all about reducing duplicate work and keeping everyone on the same page.

"I love that I can keep all my projects, track budgets, and communicate with stakeholders all in one place," said hospitality entrepreneur Alari Ossa about the ease of organising his projects with thesheet.

If you’re switching from spreadsheets or Notion, don’t worry. Thesheet’s intuitive design makes it easy to get started. It’s created, so you can quickly adapt and focus on creating stunning spaces without getting bogged down by overly complicated tools.

Why Choose thesheet for Your Design Workflow?

Interior design is all about creativity, but let’s face it – the behind-the-scenes organisation can get overwhelming. That’s where thesheet can help you out. It’s designed to save you time, streamline your projects, and make client communication effortless.

With all your spec sheets, product details, and budgets in one place, you can focus on designing instead of tracking down scattered information. Tools like the Web Clipper, real-time collaboration, and customisable spec sheets ensure that your workflow is smooth and stress-free.

Risk-Free and Ready to Go

Trying something new can feel like a big step, but with thesheet, there’s no pressure. And it's completely free, giving you the chance to explore everything it has to offer without any commitment. See how thesheet simplifies your workflow, enhances organisation, and transforms client collaboration. Ready to elevate your projects? Give it a try here and experience the difference for yourself.