External collaborators
Invite outside help into the right project
Bring freelancers, consultants or project partners into thesheet without opening up your whole studio workspace.
Choose the projects they can access, send the invite and keep everything else, including your full team workspace and Product Library, neatly out of the way.
Project access, not studio access
Collaborators can work inside the projects you choose. They do not become full team members, so the rest of your workspace stays private.
Choose projects with checkboxes
Select exactly which projects a collaborator can join. It is a simple setup for the very normal reality of outside help.
A locked collaborator role
The collaborator role is locked by default, so external partners start with the right level of access for project work.
When you're juggling several projects, you need structure, you need a system, and you need to save time. You also need tools that look professional and are clear for both you and your clients.
Lukas Senkus
Architect and Interior Designer, Senkus Design
What you can do
Invite freelancers, consultants or external partners into selected projects
Keep collaborators out of the full studio workspace
Choose project access with simple project checkboxes
Use a locked collaborator role by default
Let collaborators join and work on the selected project for free
Real life use
Workflow example
Say you are working with a freelance stylist on one apartment project, or a procurement consultant on a hotel scheme. Add them as a collaborator, tick the project they need and send the invite. They can help where they are needed, while your other projects, team workspace and Product Library stay separate.
Try thesheet for free
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Good questions
Answers to common questions about getting started and using thesheet day to day.
Can external collaborators see my whole workspace?
No. External collaborators are for selected project access, not full team access. You choose which projects they can work on.
How do I choose which projects a collaborator can access?
You select the projects with project checkboxes when setting up their access. Only the selected projects are shared with that collaborator.
Do collaborators get access to the Product Library?
No. Collaborators are useful when someone needs access to a specific project without giving them access to the full workspace or Product Library.
Does it cost extra to invite an external collaborator?
No. External collaborators can accept the invite and work on the selected project for free. They do not count as paid team seats.
How does a collaborator start working on a project?
They accept the invite, then they can start working on the selected project. You do not need to add them as a full team member.